Revised November 22nd, 2019.
Calm Seas Software, LLC, the company that created and owns Tools4Church, understands the importance of your privacy and that of your church’s members and others associated with your church. We collect data in order to provide, evaluate, and enhance the features of Tools4Church. This policy covers what data we collect and how we collect, use, share, and store that data.
1. Information Collection
a. Information You or Others Provide to Us
We may collect information anytime you interact with us including but not limited to through this website / app, in person, or via telephone, e-mail, mail or text messaging. We also may receive information from other organizations we work with, for example when a church uses Tools4Church as part of their work with Horizons Stewardship or when a church interacts with us via social media or on-line advertising.
The information provided to us depends on the context of your interactions with us and may include:
Similar to many websites and apps, we collect some information automatically when you interact with the website/app, including your IP address, browser and device characteristics, date and time you visit the website/app, which pages on the website/app you visit, and your time zone. This information does not identify you but could be combined with other information in a way that could identify you.
We also use “cookies” on your device. Cookies are small pieces of information stored on your device that identify you and store small bits of information related to your use of Tools4Church, for example, your logged-in status and whether or not you prefer to see usage hints within Tools4Church. We may also allow other parties to place cookies on your device. For more information see the “Cookies and Similar Technologies” section below. Not all information collected in this way can be used to identify you.
2. How We Use Your Information
We use your information to communicate about, provide, evaluate, and enhance the features and services of Tools4Church including for the following specific purposes:
3. How We Share Your Information
We share information to comply with laws, to protect your rights, to provide you services, and/or to fulfill business obligations. Our sharing of information includes, but is not limited to, the following specific situations:
4. How We Store Your Information
Tools4Church stores certain personal information in order to provide its services and/or to provide them in a fast, efficient manner. For example, the Tools4Church Pastoral Care Tool enables users to record notes related to congregation members and others associated with the church. Tools4Church stores those notes. When Tools4Church is connected to a church’s information system(s) it may make a copy of some information such as first and last names of donors and contribution records to allow for quick retrieval and summarization when we have determined that retrieving the data directly from the church’s information system(s) during the use of Tools4Church would be prohibitively slow. When Tools4Church is not connected to a church’s information system(s) and instead receives its data from the upload of a spreadsheet(s), Tools4Church saves a copy of the data that it needs to provide its functionality.
5. Cookies and Similar Technologies
6. Access to Personal Information
Accessing Your Information. You may have a right to request that we give you access to your information, delete or modify your information, or opt out of having your information sold. You may exercise your rights by contacting us using the information provided in this policy. We do our best to consider all requests of this nature, even if we are not legally required to do so.
Tools4Church may source some or even most of your personal information from your church’s information system(s). In those instances you will also need to contact your church to ensure that any corrections or removal of data happens in the system(s) in which the data originates.
Other Opt-Out Choices. We may provide you additional choices regarding our communications with you. For example, we may send e-mails about Tools4Church features, additional functionality or services to which you may want to subscribe, and other information in which we think you may have an interest. These e-mails will include a way to opt out or unsubscribe if you do not wish to receive them. You may not unsubscribe from certain e-mails necessary to your use of Tools4Church such as billing notices.
7. Children’s Information
We do not knowingly solicit data from or market to children under 13 years of age. If we learn that personal information from users less than 13 years of age has been solicited, we may immediately take measures to delete such data from our records. If you believe we might have solicited any information from your children or any other child under 13, please contact us using the information below. We do store information about children under 13 years of age, because the data we receive from churches sometimes contains information about children (i.e. ages, family relationships, addresses, giving history).
8. Data Security
We take the security of your data very seriously. We encrypt all data transmissions between browsers and Tools4Church servers as well as between Tools4Church servers and church information systems. When we store your data we segregate each church’s data from every other church’s data and employ unique access requirements for each church. We use a separate system with independent controls that may store data related to multiple churches when that data pertains to account information or the automatic sending of reminders. We restrict access to information to those employees, contractors, and agents who need to know that information in order to complete assigned duties. Financial transactions and billing information are processed by a third party. Payment information such as credit card numbers is not stored by Tools4Church.
No organization can provide complete assurances that its security measures will avoid all risks or breaches. If a breach occurs, we will contact you using any means available to us within 7 business days insofar as consistent with 1) needs of law enforcement and 2) measures necessary to determine the scope of the breach and restore the reasonable integrity of the Tools4Church system.
You should carefully protect the personal information you submit on the website / app — including your passwords, username, location, images, and videos — so that third parties cannot manipulate your accounts or assume your identity. You should not disclose any sensitive information in the public domain.
9. Third Party Links, Programs and Services
Our website / app may contain links to third party websites or services. When you interact with these websites or services, those parties’ privacy policies – not ours – will apply. We are not responsible for the content, security, or practices of any third parties. We do not vet, endorse or make any representations about third parties or their websites, applications, or services.
10. Updating User Information
12. Contact Us